Website Manager

Monroe Township Soccer Club (08831)

MONROE TOWNSHIP SOCCER CLUB

Job Descriptions

 

Monroe Township Soccer Club Volunteer Job Descriptions

With an organization of such substantial size with such varying interests, we require a significant number of volunteers to keep the programs running and provide value to our players, coaches, referees and parents. Use this article as guidance to help you better understand the expectations of each volunteer role within MTSC. If you still have questions, please e-mail us at [email protected]

MTSC VOLUNTEER Job Descriptions

  • The below Executive Board positions collectively make strategic and operational decisions
  • Each Executive Board Position is nominated at the October General Meeting and elected at the November General Meeting and serve a 1-year term

· The MTSC Board meets at least monthly to review active issues and for strategic planning

Volunteer Position

Job Description

Appx. Time
Commitment

Executive Board
Position

President

I year completion of this position satisfies the 4 hour work bond for travel

  • Act as the general representative of the Executive Board
  • Set the monthly and any special meeting agenda
  • Represent the club at various public events and forums
  • Provide strategic direction and set priorities
  • Be liaison to the Township on issues related to club
  • Supervise all activities of the Board and Board members
  • Responsible for establishment and enforcement of written club rules and regulations.Such rules and regulations will be published and distributed annually.
  • Responsible for obtaining permits for fields
  • RepresentMTSC at monthly Board & GMM meetings

20+ hrs/mth

Yes

Executive VP

I year completion of this position satisfies the 4 hour work bond for travel

  • Will Perform all the duties of the President in his/her absence
  • Will maintain a master list of all team coaches and players foreach season
  • Will oversee all contracts entered into by the club
  • Will oversee website content
  • Will supervise Schedule Director and Field Logistics Director
  • Will supervise the Coordinator of Fund Raising/Sponsorship
  • Will be responsible for overseeing and supervising all club purchases
  • Will supervise the activities of the Travel Director and Recreational Director
  • RepresentMTSC at monthly Board & GMM meetings

20+ hrs/mth

Yes

VP of Program Development

I year completion of this position satisfies the 4 hour work bond for travel

  • Assist Executive Vice President with website content
  • Oversee new and existing program development
  • Oversee Spring Tournament Directors
  • Oversee Opening Day
  • Market 3M Recreational Soccer to increase participation
  • Market Recreational Soccer to increase participation
  • Oversee all activities of Little Falcons Program
  • Market Travel Soccer Program to increase participation
  • RepresentPrograms at monthly Board & GMM meetings

7-10 hrs/mth (more around tournament / opening day)

Yes

Secretary

I year completion of this position satisfies the 4 hour work bond for travel

  • Assist the President and Board, as needed
  • Reserve suitable meeting locations for meetings
  • Maintain notes of Board and Membership meetings
  • Distribute agenda for each meeting for review by attendees
  • Distribute all special notices and the newsletter for the club
  • Maintain a current copy of the Club’s By Laws
  • Responsible for archives
  • Oversee Pictures and Awards Coordinators
  • Oversee the High School Scholarship Program
  • Schedule Referee Courses / Coach Licensing Courses
  • Help Manage volunteers and recruit from club to fill vacant positions
  • RepresentMTSC at monthly Board & GMM meetings

2-10 hrs / mth

Yes

Treasurer

I year completion of this position satisfies the 4 hour work bond for travel

  • Maintain MTSC’s accounting books and records
  • Issue checks and pay invoices
  • Manage surplus funds not used for ongoing operations
  • Provide financial reports to the Board on a monthly basis
  • Manage volunteers to assist with executing these duties
  • Representthe treasury at monthly Board & GMM meetings

2-15 hrs / mth

Yes

Director of Travel Budgets

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • Assist Travel Coaches in creating budgets for their teams
  • Ensure team invite letters are created correctly based on the budgets
  • Collect all check requests from Travel Coaches and request the check from Treasurer
  • Accounting of Travel Team Budgets
  • Provide budget reports to each Travel team 2 times per season (fall and spring)
  • Provide final budget to each Travel team and assist treasurer on finalizing the accounts and the year end for each team
  • Track Work Bond completed forms and coordinate payment for travel families
  • RepresentTravel treasury at monthly Board & GMM meetings

8-10 hrs/wk during April- June when Travel teams are established and then 5-10 hrs/mth after that

Yes

Director of Scheduling

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018 – replaces VP of Player and Coach Development)

  • Supervise Referee Assignor
  • Create and monitor the game schedule for both seasons of our Recreation program
  • Create and monitor the game schedule for all season of our Travel Program
  • Create a system for Travel and Recreational Coaches to sign-up for practice space during all seasons
  • Communicate the game and practice schedule process to the coaches
  • Assist in creating the schedule for our annual Soccer Tournament
  • RepresentMTSC at monthly Board & GMM meetings

2-10 hrs/mth

Yes

Club Registrar

I year completion of this position satisfies the 4 hour work bond for travel

  • Coordinate all registrations for club
  • Be liaison with parents & coaches to handle any issues
  • Ensure registration payments and refunds
  • Work with GotSoccer and carding system on any technical issues
  • Work with board/volunteers on player registration issues
  • Ensure all travel players get cards when needed
  • RepresentMTSC at monthly Board & GMM meetings

5-10 hours per week at the beginning of each season

Yes

VP of Recreational Soccer

I year completion of this position satisfies the 4 hour work bond for travel

  • Responsible for managing allRecreational Soccer programs
  • Delegate responsibilities toRecreational Soccer League Managers
  • Determine the registration timing and cost for each program
  • Respond to questions from parents and volunteers
  • RepresentRecreational Soccer programs at monthly Board & GMM meetings
  • Order uniforms and awards for each season (including 3M if applicable)
  • Oversee the formation of teams, assign coaches and assist in scheduling practices when needed
  • Maintain the spirit ofRecreational Soccer programs

Fall & Spring season:

10-15 hrs / wk before season (Aug/Sept & Feb-Apr)

3-5 hrs / wk during season

Yes

Director of 3M

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • Responsible for managing all3M programs
  • Respond to questions from parents and volunteers
  • Represent3M programs at monthly Board & GMM meetings
  • Assist in ordering uniforms (and awards, if applicable) for each season with the Director of Recreational Soccer
  • Form teams, assign coaches and assist in scheduling practices when needed
  • Maintain the spirit ofRecreational Soccer programs

Fall & Spring season:

5-10 hrs / wk before season (Aug/Sept & Feb-Apr)

3-5 hrs / wk during season

Yes

Director of Recreational Soccer - Boys

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • First line to respond to questions from parents and volunteers
  • Attend monthly Board & GMM meetings
  • Form teams, assign coaches and assist in scheduling practices when needed
  • Maintain the spirit ofRecreational Soccer programs

Fall & Spring season:

5-10 hrs / wk before season (Aug/Sept & Feb-Apr)

3-5 hrs / wk during season

Yes

Director of Recreational Soccer - Girls

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • First line to respond to questions from parents and volunteers
  • Attend monthly Board & GMM meetings
  • Form teams, assign coaches and assist in scheduling practices when needed
  • Maintain the spirit ofRecreational Soccer programs

Fall & Spring season:

5-10 hrs / wk before season (Aug/Sept & Feb-Apr)

3-5 hrs / wk during season

Yes

VP ofTravel DivisionSoccer

I year completion of this position satisfies the 4 hour work bond for travel

  • Coordinate the needs/activities of theTravel DivisionSoccer program
  • Provide strategic direction for theTravel Divisionprogram
  • Preside over meetings of theTravel DivisionExecutive Committee
  • Distribute notices of significantTravel Divisionevents, including tryouts
  • Manage the Tryout policies and procedures, ensure the tryout schedule is created
  • Distribute notices of significant Travel Divisionevents, including tryouts
  • Provide guidance to AssistantTravel DivisionDirectors
  • Assist the Director of Budgeting in addressing any questions in regards to team budgets
  • RepresentTravel at monthly Board & GMM meetings

5-10 hrs / wk during fall & spring. 10-15 hr/wk during tryout season and when teams are being formed, April - August

Yes

Director ofTravel DivisionSoccer for MOSA

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • Coordinate needs/ activities of the MOSA Travel DivisionSoccer Program
  • Assist in providing strategic direction for the MOSA Travel Division program,
  • Distribute notices of significant Travel Divisionevents, rules and regulations regarding MOSA
  • First line of support for coach issues relating to MOSA Travel Division
  • Represent MTSC at MOSA meetings
  • Work with MOSA travel teams to register with league and projected flights
  • Serve as a Liaison between MTSC and MOSA on any scheduling issues
  • RepresentTravel / MOSA at monthly Board & GMM meetings

5-8 hrs / wk during fall, winter and spring

Yes

Director ofTravel DivisionSoccer for EDP

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • Coordinate needs/ activities of the EDP Travel DivisionSoccer Program
  • Assist in providing strategic direction for the EDP Travel Divisionprogram
  • Distribute notices of significant Travel Divisionevents, rules and regulations regarding EDP
  • First line of support for coach issues relating to EDP Travel Division
  • Represent MTSC at EDP meetings, when applicable
  • Work with EDP travel teams to register with league and projected flights
  • Serve as a Liaison between MTSC and EDP on any scheduling issues
  • RepresentTravel / EDP at monthly Board & GMM meetings

5-8 hrs / wk during fall, winter and spring

Yes

Director of Facilities

I year completion of this position satisfies the 4 hour work bond for travel

(New Role Pending Vote 10/2018)

  • Maintain facilities used by MTSC
  • Work with Township on field lining, mowing, lighting, etc.
  • Present strategic facilities needs to the Board for approval
  • Work with the MTSC Directors on proper field space
  • Responsible for field setup and breakdown by creating a committee for field preparation at the beginning and end of season
  • Monitor fields on a weekly basis and report findings
  • Determine whether we should close fields during the weekends for games because of weather and discuss opinion with the Executive Board
  • RepresentFacilities at monthly Board & GMM meetings

0-20 hrs / wk during seasonal play

Yes

Recreational Referee Coordinator

I year completion of this position satisfies the 4 hour work bond for travel

  • Manage the referee needs ofRecreationalSoccer program
  • Solicit referees to workRecreational Soccer games
  • Coordinate referee assignments
  • Arrange for payment with Finance contacts
  • Arrange referee courses with Club Secretary

Fall & Spring season: 5-15 hrs / wk before season and sporadically thereafter to schedule courses

No

Travel Tournament Director

Completion of this position satisfies the 4 hour work bond for travel

  • Complete Tournament applications
  • Manage the Spring Travel DivisionTournament
  • Manage the tournament volunteers and committees established for the tournament

5-10 hrs / wk during tourn. preparation, more as tourn. approaches

No

Director of Fundraising

I year completion of this position satisfies the 4 hour work bond for travel

  • Coordinate fundraising activities
  • Serve as liaison between MTSC and fundraising consultants
  • Coordinate activities of fundraising volunteers
  • Issue periodic fundraising reports to the Board
  • Serve as liaison between MTSC and all sponsors
  • Manager a fundraising committee
  • Identify potential sponsors and establish contact
  • Prepare and distribute letters seeking financial support for MTSC
  • Help develop and implement a sponsorship program
  • Create and oversee a fundraising committee

Varies

No

CARE Coordinator

2 hours of workbond is satisfied for travel

  • Assist the Executive Board with choosing a date for an annual CARE meeting
  • Secure date and venue with the town
  • Prepare invite and communication to the Club
  • Ensure that all Travel Teams have a CARE Rep
  • Work with the Director of Coaching to update presentation

5-8 hours per season

No

Website Admin

I year completion of this position satisfies the 4 hour work bond for travel

  • Help prepare/post content to www.monroesoccer.com
  • Keep website up to date
  • Ensure a consistent look and feel throughout site
  • Manage and maintain user access

Varies

No

Nominating Chair

Does not satisfy workbond

  • Take Nominations during elections

Minimal only during elections

No

Picture Coordinator

Completion of this position satisfies the 4 hour work bond for travel

· Work with Photographer to setup times and location for club pictures.

· Work with teams to schedule pictures time slots

· Manage overall Picture Day process

· Ensure all players and coaches receive their pictures

Varies

No

Travel Head Coach

I year completion of this position satisfies the 4 hour work bond for travel

  • Main contact for a team and its parents/players
  • Manages the administrative aspects of the team
  • For Club DivisionTeam coaches, a valid F-license is needed

6-10 hrs / wk attending practices and games, communicating with parents and coordinating the team schedule

No

Travel Assistant Coach

I year completion of this position satisfies the 3 hour work bond for travel

  • Secondary contact for a team and its parents/players
  • Assists the head coach (or trainer) during games
  • For Travel DivisionTeam coaches, a valid F-license is needed

2-3 hrs / wk attending practices and helping during games

No

Travel Team Manager

I year completion of this position satisfies the 2 hour work bond for travel

  • Primary information contact for a team
  • Manages the administrative aspects of the team

6-10 hrs / wk communicating with parents and coordinating the team schedule

No

Team CARE Representative

I year completion of this position satisfies the 2 hour work bond for travel

  • Attend a 2 hour CARE meeting
  • Be a reminder for creating a respectful environment for your team throughout the year
  • Report any issues to the Director of Coaching

2 hour CARE meeting / attend games

No




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MONROE TOWNSHIP SOCCER CLUB

MONROE TOWNSHIP SOCCER CLUB, PO BOX 323
Jamesburg, New Jersey 08831

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