| Volunteer Position | Job Description | Appx. Time
Commitment | Executive Board
Position |
| President
I year completion of this position satisfies the 4 hour work bond for travel | - Act as the general representative of the Executive Board
- Set the monthly and any special meeting agenda
- Represent the club at various public events and forums
- Provide strategic direction and set priorities
- Be liaison to the Township on issues related to club
- Supervise all activities of the Board and Board members
- Responsible for establishment and enforcement of written club rules and regulations.Such rules and regulations will be published and distributed annually.
- Responsible for obtaining permits for fields
- RepresentMTSC at monthly Board & GMM meetings
| 20+ hrs/mth | Yes |
| Executive VP I year completion of this position satisfies the 4 hour work bond for travel | - Will Perform all the duties of the President in his/her absence
- Will maintain a master list of all team coaches and players foreach season
- Will oversee all contracts entered into by the club
- Will oversee website content
- Will supervise Schedule Director and Field Logistics Director
- Will supervise the Coordinator of Fund Raising/Sponsorship
- Will be responsible for overseeing and supervising all club purchases
- Will supervise the activities of the Travel Director and Recreational Director
- RepresentMTSC at monthly Board & GMM meetings
| 20+ hrs/mth | Yes |
| VP of Program Development I year completion of this position satisfies the 4 hour work bond for travel | - Assist Executive Vice President with website content
- Oversee new and existing program development
- Oversee Spring Tournament Directors
- Oversee Opening Day
- Market 3M Recreational Soccer to increase participation
- Market Recreational Soccer to increase participation
- Oversee all activities of Little Falcons Program
- Market Travel Soccer Program to increase participation
- RepresentPrograms at monthly Board & GMM meetings
| 7-10 hrs/mth (more around tournament / opening day) | Yes |
| Secretary I year completion of this position satisfies the 4 hour work bond for travel | - Assist the President and Board, as needed
- Reserve suitable meeting locations for meetings
- Maintain notes of Board and Membership meetings
- Distribute agenda for each meeting for review by attendees
- Distribute all special notices and the newsletter for the club
- Maintain a current copy of the Club’s By Laws
- Responsible for archives
- Oversee Pictures and Awards Coordinators
- Oversee the High School Scholarship Program
- Schedule Referee Courses / Coach Licensing Courses
- Help Manage volunteers and recruit from club to fill vacant positions
- RepresentMTSC at monthly Board & GMM meetings
| 2-10 hrs / mth | Yes |
| Treasurer I year completion of this position satisfies the 4 hour work bond for travel | - Maintain MTSC’s accounting books and records
- Issue checks and pay invoices
- Manage surplus funds not used for ongoing operations
- Provide financial reports to the Board on a monthly basis
- Manage volunteers to assist with executing these duties
- Representthe treasury at monthly Board & GMM meetings
| 2-15 hrs / mth | Yes |
| Director of Travel Budgets I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - Assist Travel Coaches in creating budgets for their teams
- Ensure team invite letters are created correctly based on the budgets
- Collect all check requests from Travel Coaches and request the check from Treasurer
- Accounting of Travel Team Budgets
- Provide budget reports to each Travel team 2 times per season (fall and spring)
- Provide final budget to each Travel team and assist treasurer on finalizing the accounts and the year end for each team
- Track Work Bond completed forms and coordinate payment for travel families
- RepresentTravel treasury at monthly Board & GMM meetings
| 8-10 hrs/wk during April- June when Travel teams are established and then 5-10 hrs/mth after that | Yes |
| Director of Scheduling I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018 – replaces VP of Player and Coach Development) | - Supervise Referee Assignor
- Create and monitor the game schedule for both seasons of our Recreation program
- Create and monitor the game schedule for all season of our Travel Program
- Create a system for Travel and Recreational Coaches to sign-up for practice space during all seasons
- Communicate the game and practice schedule process to the coaches
- Assist in creating the schedule for our annual Soccer Tournament
- RepresentMTSC at monthly Board & GMM meetings
| 2-10 hrs/mth | Yes |
| Club Registrar I year completion of this position satisfies the 4 hour work bond for travel | - Coordinate all registrations for club
- Be liaison with parents & coaches to handle any issues
- Ensure registration payments and refunds
- Work with GotSoccer and carding system on any technical issues
- Work with board/volunteers on player registration issues
- Ensure all travel players get cards when needed
- RepresentMTSC at monthly Board & GMM meetings
| 5-10 hours per week at the beginning of each season | Yes |
| VP of Recreational Soccer I year completion of this position satisfies the 4 hour work bond for travel | - Responsible for managing allRecreational Soccer programs
- Delegate responsibilities toRecreational Soccer League Managers
- Determine the registration timing and cost for each program
- Respond to questions from parents and volunteers
- RepresentRecreational Soccer programs at monthly Board & GMM meetings
- Order uniforms and awards for each season (including 3M if applicable)
- Oversee the formation of teams, assign coaches and assist in scheduling practices when needed
- Maintain the spirit ofRecreational Soccer programs
| Fall & Spring season: 10-15 hrs / wk before season (Aug/Sept & Feb-Apr) 3-5 hrs / wk during season | Yes |
| Director of 3M
I year completion of this position satisfies the 4 hour work bond for travel
(New Role Pending Vote 10/2018) | - Responsible for managing all3M programs
- Respond to questions from parents and volunteers
- Represent3M programs at monthly Board & GMM meetings
- Assist in ordering uniforms (and awards, if applicable) for each season with the Director of Recreational Soccer
- Form teams, assign coaches and assist in scheduling practices when needed
- Maintain the spirit ofRecreational Soccer programs
| Fall & Spring season: 5-10 hrs / wk before season (Aug/Sept & Feb-Apr) 3-5 hrs / wk during season | Yes |
| Director of Recreational Soccer - Boys
I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - First line to respond to questions from parents and volunteers
- Attend monthly Board & GMM meetings
- Form teams, assign coaches and assist in scheduling practices when needed
- Maintain the spirit ofRecreational Soccer programs
| Fall & Spring season: 5-10 hrs / wk before season (Aug/Sept & Feb-Apr) 3-5 hrs / wk during season | Yes |
| Director of Recreational Soccer - Girls
I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - First line to respond to questions from parents and volunteers
- Attend monthly Board & GMM meetings
- Form teams, assign coaches and assist in scheduling practices when needed
- Maintain the spirit ofRecreational Soccer programs
| Fall & Spring season: 5-10 hrs / wk before season (Aug/Sept & Feb-Apr) 3-5 hrs / wk during season | Yes |
| VP ofTravel DivisionSoccer
I year completion of this position satisfies the 4 hour work bond for travel | - Coordinate the needs/activities of theTravel DivisionSoccer program
- Provide strategic direction for theTravel Divisionprogram
- Preside over meetings of theTravel DivisionExecutive Committee
- Distribute notices of significantTravel Divisionevents, including tryouts
- Manage the Tryout policies and procedures, ensure the tryout schedule is created
- Distribute notices of significant Travel Divisionevents, including tryouts
- Provide guidance to AssistantTravel DivisionDirectors
- Assist the Director of Budgeting in addressing any questions in regards to team budgets
- RepresentTravel at monthly Board & GMM meetings
| 5-10 hrs / wk during fall & spring. 10-15 hr/wk during tryout season and when teams are being formed, April - August | Yes |
| Director ofTravel DivisionSoccer for MOSA
I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - Coordinate needs/ activities of the MOSA Travel DivisionSoccer Program
- Assist in providing strategic direction for the MOSA Travel Division program,
- Distribute notices of significant Travel Divisionevents, rules and regulations regarding MOSA
- First line of support for coach issues relating to MOSA Travel Division
- Represent MTSC at MOSA meetings
- Work with MOSA travel teams to register with league and projected flights
- Serve as a Liaison between MTSC and MOSA on any scheduling issues
- RepresentTravel / MOSA at monthly Board & GMM meetings
| 5-8 hrs / wk during fall, winter and spring | Yes |
| Director ofTravel DivisionSoccer for EDP
I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - Coordinate needs/ activities of the EDP Travel DivisionSoccer Program
- Assist in providing strategic direction for the EDP Travel Divisionprogram
- Distribute notices of significant Travel Divisionevents, rules and regulations regarding EDP
- First line of support for coach issues relating to EDP Travel Division
- Represent MTSC at EDP meetings, when applicable
- Work with EDP travel teams to register with league and projected flights
- Serve as a Liaison between MTSC and EDP on any scheduling issues
- RepresentTravel / EDP at monthly Board & GMM meetings
| 5-8 hrs / wk during fall, winter and spring | Yes |
| Director of Facilities I year completion of this position satisfies the 4 hour work bond for travel (New Role Pending Vote 10/2018) | - Maintain facilities used by MTSC
- Work with Township on field lining, mowing, lighting, etc.
- Present strategic facilities needs to the Board for approval
- Work with the MTSC Directors on proper field space
- Responsible for field setup and breakdown by creating a committee for field preparation at the beginning and end of season
- Monitor fields on a weekly basis and report findings
- Determine whether we should close fields during the weekends for games because of weather and discuss opinion with the Executive Board
- RepresentFacilities at monthly Board & GMM meetings
| 0-20 hrs / wk during seasonal play | Yes |
| Recreational Referee Coordinator
I year completion of this position satisfies the 4 hour work bond for travel | - Manage the referee needs ofRecreationalSoccer program
- Solicit referees to workRecreational Soccer games
- Coordinate referee assignments
- Arrange for payment with Finance contacts
- Arrange referee courses with Club Secretary
| Fall & Spring season: 5-15 hrs / wk before season and sporadically thereafter to schedule courses | No |
| Travel Tournament Director Completion of this position satisfies the 4 hour work bond for travel | - Complete Tournament applications
- Manage the Spring Travel DivisionTournament
- Manage the tournament volunteers and committees established for the tournament
| 5-10 hrs / wk during tourn. preparation, more as tourn. approaches | No |
| Director of Fundraising I year completion of this position satisfies the 4 hour work bond for travel | - Coordinate fundraising activities
- Serve as liaison between MTSC and fundraising consultants
- Coordinate activities of fundraising volunteers
- Issue periodic fundraising reports to the Board
- Serve as liaison between MTSC and all sponsors
- Manager a fundraising committee
- Identify potential sponsors and establish contact
- Prepare and distribute letters seeking financial support for MTSC
- Help develop and implement a sponsorship program
- Create and oversee a fundraising committee
| Varies | No |
| CARE Coordinator 2 hours of workbond is satisfied for travel | - Assist the Executive Board with choosing a date for an annual CARE meeting
- Secure date and venue with the town
- Prepare invite and communication to the Club
- Ensure that all Travel Teams have a CARE Rep
- Work with the Director of Coaching to update presentation
| 5-8 hours per season | No |
| Website Admin I year completion of this position satisfies the 4 hour work bond for travel | - Help prepare/post content to www.monroesoccer.com
- Keep website up to date
- Ensure a consistent look and feel throughout site
- Manage and maintain user access
| Varies | No |
| Nominating Chair Does not satisfy workbond | - Take Nominations during elections
| Minimal only during elections | No |
| Picture Coordinator Completion of this position satisfies the 4 hour work bond for travel | · Work with Photographer to setup times and location for club pictures. · Work with teams to schedule pictures time slots · Manage overall Picture Day process · Ensure all players and coaches receive their pictures | Varies | No |
| Travel Head Coach
I year completion of this position satisfies the 4 hour work bond for travel | - Main contact for a team and its parents/players
- Manages the administrative aspects of the team
- For Club DivisionTeam coaches, a valid F-license is needed
| 6-10 hrs / wk attending practices and games, communicating with parents and coordinating the team schedule | No |
| Travel Assistant Coach
I year completion of this position satisfies the 3 hour work bond for travel | - Secondary contact for a team and its parents/players
- Assists the head coach (or trainer) during games
- For Travel DivisionTeam coaches, a valid F-license is needed
| 2-3 hrs / wk attending practices and helping during games | No |
| Travel Team Manager
I year completion of this position satisfies the 2 hour work bond for travel
| - Primary information contact for a team
- Manages the administrative aspects of the team
| 6-10 hrs / wk communicating with parents and coordinating the team schedule | No |