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Volunteer Position
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Job Description
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Appx. Time
Commitment
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Board
Position?
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Board of Directors
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- Collectively make strategic and operational decisions
- Elected at Annual General Meeting for 1-year terms
- Meet at least monthly to review active and strategic issues
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Varies
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Yes
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President
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- Act as the general representative of the Board of Directors
- Set the monthly and any special meeting agenda
- Represent the club at various public events and forums
- Provide strategic direction and set priorities
- Be liaison to the Township on issues related to club
- Supervise all activities of the Board and Board members
- Responsible for establishment and enforcement of written club rules and regulations. Such rules and regulations will be published and distributed annually.
- Responsible for obtaining permits for fields
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20+ hrs / mth
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Yes
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Executive VP
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- Will Perform all the duties of the President in his/her absence
- Will maintain a master list of all team coaches and players for each season
- Will oversee all contracts entered into by the club
- Will oversee website content
- Will supervise Player and Program Development, with the assistance of the Vice Presidents
- Will supervise the Coordinator of Fund Raising/Sponsorship
- Will be responsible for overseeing and supervising all club purchases
- Will supervise the activities of the Travel Director
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20+ hrs/mth
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Yes
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VP of Player & Coach Development
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- Assists the In Town Soccer Directors with the recruitment of coaches
- Identifies potential board members with soccer knowledge
- Works with coaches to implement club philosophy
- Leads disciplinary hearings and appeals
- Addresses issues among players/coaches/parents
- Creates spirit of cooperation among coaches and teams
- Offers technical/tactical advice when asked
- Assist with the development and oversight of the Club Curriculum
- Oversee the paid trainers of the club
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10 hrs/mth
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Yes
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VP of Program Development
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- Supervise Referee Assignor
- Assist Executive Vice President with website content
- Oversee new program development
- Oversee Spring and 3v3 Tournament Directors
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7-10 hrs/mth (more around tournaments)
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Yes
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Secretary
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- Assist the President and Board, as needed
- Reserve suitable meeting locations for meetings
- Maintain notes of Board and Membership meetings
- Distribute agenda for each meeting for review by attendees
- Distribute all special notices and the newsletter for the club
- Maintain a current copy of the Club’s by-laws
- Responsible for archives
- Oversee the Picnic, Pictures and Awards Coordinators
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2-10 hrs / mth
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Yes
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Treasurer
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- Maintain MTSC’s accounting books and records
- Issue checks and pay invoices
- Manage surplus funds not used for ongoing operations
- Periodically provide financial reports to the Board
- Manage volunteers to assist with executing these duties
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2-15 hrs / mth
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Yes
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Director of Recreational Soccer
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- Responsible for all In Town Soccer programs
- Delegate responsibilities to In Town Soccer League Managers
- Determine the registration timing and cost for each program,
- Market In Town Soccer to increase participation
- Respond to questions from parents and volunteers
- Represent In Town Soccer programs at monthly Board meetings
- Work with the Dir. of Uniforms to ensure sufficient supplies
- Maintain the spirit of In Town Soccer programs
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Fall & Spring season:
10-15 hrs / wk before season (Aug/Sept & Feb-Apr)
3-5 hrs / wk during season
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No
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Rec Soccer Deputy Director
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- Assist the Director of Youth In Town Soccer as needed
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Varies
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No
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Director of Shrimps / Munchkins Rec Division
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- Manage In Town Soccer Shrimps and Munchkins divisional league
- Form teams, assign coaches and schedule practices
- Serve as first-responder to resolve disputes
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Fall & Spring season:
5-10 hrs / wk before season
2-3 hrs / wk during season
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No
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Directors of Juniors Rec Divisions (Boys & Girls)
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- Manage In Town Soccer Juniors divisional league
- Form teams, assign coaches, schedule games
- Serve as first-responder to resolve disputes
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Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
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No
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Director of Intermediates Rec Division
(Boys & Girls)
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- Manage In Town Soccer Intermediates divisional league
- Form teams, assign coaches, schedule games
- Serve as first-responder to resolve disputes
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Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
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No
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Director of Seniors 3M Rec Division
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- Manage In Town Soccer Seniors divisional league
- Form teams, assign coaches, schedule games
- Serve as first-responder to resolve disputes
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Fall & Spring season:
5-15 hrs / wk before season
2-3 hrs / wk during season
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No
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Referee Coordinator
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- Manage the referee needs of In Town Soccer program
- Solicit referees to work In Town Soccer games
- Coordinate referee assignments
- Arrange for payment with Finance contacts
- Arrange referee courses with Club Secretary
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Fall & Spring season: 5-15 hrs / wk before season and sporadically thereafter to schedule courses
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No
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Director of Club Division Soccer
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- Coordinate the needs/activities of the Club Division Soccer program
- Provide strategic direction for the Club Division program
- Preside over meetings of the Club Division Executive Committee
- Distribute notices of significant Club Division events, including tryouts
- Manage the Tryout policies and procedures
- Provide guidance to Assistant Club Division Directors
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5-10 hrs / wk during fall, winter and spring, more
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No
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Assistant Club Division Soccer for Boys
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- Coordinate needs/ activities of the Boys Club Division Soccer Program
- Assist in providing strategic direction for the Boys Club Division program,
- Distribute notices of significant Club Division events, including tryouts
- Manager Tryouts for Boys Club Division
- First line of support for issues relating to Boys Club Division
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1-2 hrs / wk during fall, winter and spring, more during try-outs
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No
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Assistant Club Division Soccer for Girls
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- Coordinate needs/ activities of the Girls Club Division Soccer Program
- Assist in providing strategic direction for the Girls Club Division program
- Distribute notices of significant Club Division events, including tryouts
- Manager Tryouts for Girls Club Division
- First line of support for issues relating to Girls Club Division
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1-2 hrs / wk during fall, winter and spring, more during try-outs
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No
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MNJYSA League Contact
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- Serve as liaison to Travel Coaches and MNJYSA
- Attend mandatory 2-3 MNJYSA meetings held during the year
- Serve as liaison to coaches with rescheduling issues
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3-5 hrs / wk for a few weeks during beginning of Fall Season
0-1 hrs /wk thereafter
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No
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Travel Tournament Director
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- Manage the Spring Club Division Tournament
- Manage the tournament volunteers
- Interact with vendors
- Coordinate fundraisers like sponsorships
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5-10 hrs / wk during tourn. preparation, more as tourn. approaches, virtually none the rest of year other than occasional planning meetings
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No
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Soccer Fest 3v3 Tournament Director
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- Manage the seasonal 3v3 Tournament
- Manage the 3v3 Tournament volunteers
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Fall & Spring season: 1-5 hrs / wk for 6-8 wks preparing for tournament; no commitment thereafter
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No
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Director of Fundraising
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- Coordinate fundraising activities
- Serve as liaison between MTSC and fundraising consultants
- Coordinate activities of fundraising volunteers
- Issue periodic fundraising reports to the Board
- Serve as liaison between MTSC and all sponsors
- Manager a fundraising committee
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Varies
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No
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Director of Merchandise
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- Serve as liaison between MTSC and merchandise vendors
- Identify vendors and solicit bids for MTSC merchandise
- Coordinate the distribution of merchandise
- Identify innovative MTSC merchandise to sell
- Maintain and track inventory of merchandise for sale
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Varies as see fit to sell merchandise
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No
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Fundraising Committee Members
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- Assist the Director of Fundraising
- Identify potential sponsors and establish contact
- Prepare and distribute letters seeking financial support for MTSC
- Help develop and implement a sponsorship program
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Varies
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No
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Director of Facilities
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- Maintain facilities used by MTSC
- Work with Township on field lining, mowing, lighting, etc.
- Present strategic facilities needs to the Board for approval
- Work with the MTSC Directors on proper field space
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0-20 hrs / wk during seasonal play
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No
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Field Setup / Breakdown
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- Assist in the field preparation at the beginning and end of season
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1-2 hours total at beginning and end of each season
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No
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Facilities Field Monitor
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- Monitor an assigned field location and report findings
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A few minutes per week
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No
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Equipment/
Awards
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- Help sort and inventory equipment
- Assist in the preparation of equipment bags prior to each season
- Coordinate distribution of all equipment to In Town Soccer coaches
- Keep tracking sheet of each coach and equipment handed out
- Collecting/storing of equipment at end of season
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2-10 hours total in the beginning and end of every season
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No
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Rec Uniform Distribution
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- Help to sort and inventory uniforms
- Help distribute uniforms
- Help collect unused uniforms before each season
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2-10 hours total in the beginning of every season
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No
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KidSafe Coordinator
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- Help with background checks on some volunteers
- Hold NJYSA KidSafe forms for coaches and team managers
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2-5 hours per season
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No
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Club Registrar
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- Coordinate all registrations for club
- Provide appropriate registration lists to each director
- Be liaison with parents to handle any issues
- Ensure registration payments and refunds
- Work with GotSoccer on any technical issues
- Work with board/volunteers on player registration issues
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1-3 hours per week at the beginning of each season or program
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No
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Website Admin
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- Help prepare/post content to www.monroesoccer.com
- Keep website up to date
- Ensure a consistent look and feel throughout site
- Manage and maintain user access
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Varies usually very minimal
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No
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Nominating Chair
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- Take Nominations during elections
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Minimal only during elections
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No
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Special Events Coordinator
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- Pictures
- work with Photographer to setup times and location for club pictures.
- Work with teams to schedule pictures time slots
- Manage overall Picture Day process
- Awards Ceremony – setup and coordinate
- Any other special events
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Varies – only during special event times
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No
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Volunteer Coordinator/Recruiter
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- Help Manage volunteers
- Recruit help from club to fill vacant positions
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Varies
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No
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Head Coach
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- Main contact for a team and its parents/players
- Manages the administrative aspects of the team
- For Club Division Team coaches, a valid F-license is needed
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6-10 hrs / wk attending practices and games, communicating with parents and coordinating the team schedule
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No
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Assistant Coach
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- Secondary contact for a team and its parents/players
- Assists the head coach (or trainer) during games
- For Club Division Team coaches, a valid F-license is needed
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2-3 hrs / wk attending practices and helping during games
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No
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Travel Team Manager
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- Primary information contact for a team
- Manages the administrative aspects of the team
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6-10 hrs / wk communicating with parents and coordinating the team schedule
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No
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